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But now you have a dozen reports, all in different styles, and your CEO says that she can spare only 10 minutes to read the final version. The solution is to paraphrase and summarize the reports, so your boss gets only the key information that she needs, in a form that she can process quickly.In this article, we explain how to paraphrase and how to summarize, and how to apply these techniques to text and the spoken word.the text that you're summarizing to get a general impression of its content.
Highlight, underline or note down important terms and phrases that you need to remember.Used correctly, summarizing and paraphrasing can save time, increase understanding, and give authority and credibility to your work.Both tools are useful when the precise wording of the original communication is less important than its overall meaning.Find equivalent words or phrases (synonyms) to use in place of the ones that you've picked out.A dictionary, thesaurus or online search can be useful here, but take care to preserve the meaning of the original text, particularly if you're dealing with technical or scientific terms. Simplify the grammar and vocabulary, adjust the order of the words and sentences, and replace "passive" expressions with "active" ones (for example, you could change "The new supplier was contacted by Nusrat" to "Nusrat contacted the new supplier").That way, you'll understand what you should be working toward.You'll also know if your decisions are helping you to move toward your goals.Otherwise, how can you possibly understand what your final destination might be, or whether or not your decisions are assisting you in moving in the direction of the goals which you've set yourself?The two kinds of statement – mission and vision – can be invaluable to your approach, aiding you, as they do, in focusing on your primary goal, and quickly identifying possibilities that you might wish to exploit and explore. What's important is that you spend time defining your version of success.Perhaps you want to report back to your team, or write about it in a company blog, for example.In these cases it's a good idea to make summary notes as you listen, and to work them up into a paraphrase later.